---
title: "How to add a desk"
url: "https://help.mypcbooking.com/en/article/how-to-add-a-desk"
language: "en"
last_updated: "2025-03-13T11:40:19.235Z"
---

# How to add a desk

## **Access the Admin panel**

Log in to MyPC Cloud. 

Navigate to the admin section, where you’ll find configuration options related to rooms, desks, and bookings.

## **Adding a new desk**

Look for the “Desks” section within the admin panel.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/ff6754ba-b62f-4fd3-8b7d-980532f0e962)

Click on “Add New” to create a new desk.

![A blue and red rectangle with a white rectangle  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/fe3324df-0643-4628-b81b-35e198b26b61)

## **Desk details**

Provide a descriptive name for the desk (e.g., “Desk 101” or “Marketing Team Desk”).

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/1ab44170-6200-4508-a565-b68de21074ce)

Select the physical location where this desk is situated. The system will present a dropdown list of previously added locations (such as different floors, buildings, or zones).

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/fd743bdc-c182-4161-9308-adb26d4b43c7)

## **Default booking duration**

Specify the default duration for bookings made at this desk. For instance, if most people book desks for 4 hours, set that as the default. Users can always adjust it during reservation.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/aac2ff80-94fd-4e22-b5fe-8b730e9921e4)

## **Advanced options**

Fine-tune some settings.

-   **Preparation Time**: Add a buffer before and after bookings to allow for cleaning or setup.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/c8068f4e-d1f3-441d-ad2d-2c0b0d1d2930)

-   **Check-In Option**: Enable this if you want users to physically check in at the desk before starting their booking.

![A screenshot of a phone  Description automatically generated](https://cdn-assets.productfruits.com/18f85b06-470d-4244-a901-a2fe8b85b5d9)

-   For check-in, you can use QR codes placed on the desk or partition. Users can scan these codes with their smartphones.
-   A PIN code is generated at the time of booking, which users would use for check-in.
-   Note: If users have previously logged in and selected “Remember Me,” they’ll see a “Check In” button instead of a PIN code dialog.

-   **Alternative Display via Tablets**: If you have space, consider using a tablet with a browser at each desk. This tablet can display desk availability via a web link.

## **Finalise and add**

-   Once you’re satisfied with the desk details and settings, click the “Add” button.

![](https://cdn-assets.productfruits.com/cf26c8bf-eb7e-446a-964e-458b2216c6a0)

Congratulations! Your new desk is now part of the system and available for booking.

## **Bulk desk creation (optional)**

If you have multiple desks to add (e.g., in an open-plan office):

-   Proceed in the same way as you would with adding a single desk.
-   At the end of the process instead of clicking on “Add” click on “Add Multiple”.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/5b855cf3-7a56-49e6-ba03-307b66fc8a78)

-   Choose the start and end index. 
-   Click on “Add”
-   The system will add multiple desks which will have the same name and settings, but with a different number appended to the end.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/9648a972-d75a-4732-85a2-422aa6d7c60f)

Alternatively, import desks from a CSV file:

-   Navigate to the admin section and choose “Tools”.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/1a6a1f06-7254-4fc8-a0d4-ac66110973d9)

-   Click on “Desk Tools”.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/c57865d1-448b-4ce3-8800-249460321b2f)

-   Download our CSV file template and populate it with some basic details for each Desk.

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/4cd3b59c-9832-494c-a5aa-e4f4265caacb)

-   Upload the populated CSV file (up to 28Mb) to let MyPC add your Desks.
-   If any error occurs in the upload, it will be indicated in the file that is downloaded after the upload.

[Embedded content](https://player.vimeo.com/video/1063588598)