---
title: "How to add a room"
url: "https://help.mypcbooking.com/en/article/how-to-add-a-room"
language: "en"
last_updated: "2025-03-13T11:35:44.371Z"
---

# How to add a room

## **Access the Admin panel**

Navigate to the admin section, where you’ll find options related to rooms, bookings, and configurations.

## **Adding a new room**

Look for the “Rooms” section within the admin panel.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/020a6cff-e6b3-4a7e-8ec1-ef0ef4400ba3)

Click on “Add New” to create a new room.

![A blue and green rectangle with a white rectangle  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/fbb1af1c-d58b-4b9e-ad90-e03708c21077)

## **Room details**

Provide a descriptive name for the room (e.g., “Conference Room A” or “Training Room B”).

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/4831401a-bbf1-4e0d-b239-32c528f57aa2)

Select the physical location where this room is situated. The system will present a dropdown list of previously added locations (such as different floors, buildings, or zones).

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/5e7b68bb-543f-4166-8ebd-02c125d643af)

## **Default booking duration**

Specify the default duration for bookings made in this room. For instance, if most meetings last 1 hour, set that as the default. Users can adjust it during reservation if needed.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/6c39bf01-eebe-4a12-af2e-d4a7f6596fe5)

## **Capacity**

Define the maximum number of seats or people that can be accommodated in the room. This helps prevent overbooking.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/27be460f-0dfa-43f2-9cc1-10f01af06075)

## **Advanced options**

Explore additional configurations:

-   **Equipment**: Check the relevant items available in the room (e.g., projector, camera, monitor).

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/ac631714-577e-4617-a444-8190082c789c)

-   **Preparation Time**: Add a buffer before and after bookings to allow for cleaning or setup.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/8425339d-2459-4216-aeb7-36c3369ee76d)

-   **Check-In Option**: If enabled, users must check in physically at the room before their booking starts. You can:
-   Configure a room display (see the Room Display article) to facilitate check-ins.
-   Alternatively, place a QR code outside the room. Users can scan it with their smartphones to check in.
-   Note: If users have previously logged in and selected “Remember Me,” they’ll see a “Check In” button instead of a PIN code dialog.

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/0da5dee6-73f9-45da-b3b5-575389a0c678)

## **Finalise and add**

Once you’re satisfied with the room details and settings, click the “Add” button.

![](https://cdn-assets.productfruits.com/44603c99-7ecf-4d48-96b6-baadf3b518c1)

Congratulations! Your new room is now part of the system and available for booking.

## **Bulk room creation (optional)**

If you have multiple rooms to add (e.g., meeting rooms, breakout areas):

-   Proceed in the same way as you would with adding a single room.
-   At the end of the process instead of clicking on “Add” click on “Add Multiple”.

![](https://cdn-assets.productfruits.com/22ae4c91-1138-4c01-bb8b-41b8ee3c96bf)

![A screenshot of a computer  Description automatically generated](https://cdn-assets.productfruits.com/ef28b014-e960-424c-bab1-bd382cc4452f)

-   Choose the start and end index.
-   Click on “Add”
-   The system will add multiple rooms which will have the same name and settings, but with a different number appended to the end.

![A screenshot of a test room  Description automatically generated](https://cdn-assets.productfruits.com/f53c6029-3352-44da-93c0-f9c8f943b1a0)

## **Additional features**

After adding a room, a few extra features become available:

-   Map: If you’ve uploaded a map, you can pin this room’s location on it.

![A blue and white rectangle with a white background  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/0154b679-f9e0-4e5e-92c6-0d94869aa7ed)

-   Display Link: This provides a unique URL to display the room’s status via a tablet or smartphone browser. You can also print a QR code to stick outside the room for easy scanning by users during booking or check-in                                                                                                    

![A screenshot of a computer  AI-generated content may be incorrect.](https://cdn-assets.productfruits.com/1071a309-b696-4b44-ae37-ec6e29fa1e30)

[Embedded content](https://player.vimeo.com/video/1065442819)