---
title: "How to import desks via a file upload"
url: "https://help.mypcbooking.com/en/article/how-to-import-desks-via-a-file-upload"
language: "en"
last_updated: "2025-03-13T11:44:22.362Z"
---

# How to import desks via a file upload

## **Prerequisites** 

You must ensure you have added locations before proceeding with uploading desks.

## **Access the Import tool**

Log in as an admin and go to the ‘Admin’ section and select ‘Tools’. 

Click on import file.

![](https://cdn-assets.productfruits.com/08e4fd28-89ec-4ccd-8597-df3091127220)

## **Download the template**

Download the provided template fil (CSV format).

-   The template contains the necessary columns for desk configuration. 
    -   Desks – define unique names for each desk.

## **Configure the template** 

Fill in the following columns 

-   Location – Specify the location where the desk is located. 
-   Default Duration – Set the default booking duration in minutes. (example 240) 
-   Preparation time – Set the time in minutes for preparing the desk for the next user. You can set this to 0.
-   Check in required – Use 0 for off or 1 for on. If enabled users need a PIN code to check in. 
-   No show wait time – If using check in, set the time in minutes before booking is cleared. 
-   Maximum number per month – restrict the number of bookings a user can make.
-   Description – Optional field, add any relevant descriptions.

![](https://cdn-assets.productfruits.com/833c14f6-7b07-4444-82be-5c5137bef732)

## **Upload the completed file**

Once your CSV is ready, please upload it

If successful, you will see a confirmation message. If any errors, MyPC Cloud will provide an error file for review. 

![A close-up of a message  Description automatically generated](https://cdn-assets.productfruits.com/0fd9967e-c7b7-4c7d-b95b-f48e17edfa9d)

[Embedded content](https://player.vimeo.com/video/1063588066)